
CODE OF ETHICS
AND
BUSINESS CONDUCT
TABLE OF CONTENTS
Letter from Chief Executive Officer................................................................... 3
Introduction..................................................................................................... 4
Winland Electronics, Inc. Vision,
Compliance with Laws and Winland Code of Conduct........................................ 7
Accuracy of Company Records.......................................................................... 7
Securities Trading Policies................................................................................ 8
Contact with Government Officials................................................................... 8
Conflicts of Interest.......................................................................................... 9
Political Contributions and Related Policies...................................................... 10
Transacting International Business................................................................. 10
Business Courtesies and Gratuities................................................................. 11
Company Opportunities.................................................................................. 11
Intellectual Property and Confidential Information.......................................... 11
Protection and Proper Use of Company Assets................................................ 12
Fair Dealing with Competitors, Customers and Suppliers................................. 12
Personal Behavior in the Workplace................................................................ 12
Environmental Compliance............................................................................. 13
Public Disclosure of Code and Waivers............................................................ 13
Accountability for Adherence to the Code........................................................ 13
Reporting Any Suspected Illegal or Unethical Behavior.................................... 13
Coordination with Other Winland Policies........................................................ 14
Monitoring..................................................................................................... 14
Certificate of Compliance................................................................................ 15
To Our Employees, Officers and Directors:
Ethical business
practices provide a critical foundation for our success and protect our
reputation in the industry and community.
Integrity in the manner in which we manage and operate Winland
Electronics, Inc. (“Winland” or the “Company”) is a key element in our
corporate culture. We place a high value
on honesty, fair dealing and ethical business practice.
The following
Code of Ethics and Business Conduct is designed to
help you understand what Winland expects of its employees, officers and
directors. It does not cover every
ethical issue, but the basics are here to help your general understanding. For employees, compliance with the Code is a
condition of employment. This Code
supplements and does not replace or modify the Company’s other policies or
procedures, including provisions of Winland’s current Employee Handbook and
other statements of policy or procedure issued from time to time.
Ethical behavior
is everyone’s responsibility. You must
show that responsibility by
·
Knowing
and complying with the requirements and expectations which apply to your job, including
following this Code of Ethics and Business Conduct.
·
Promptly
reporting suspected violations of law or the Code.
·
Cooperating
with any investigation of a potential ethics or business conduct violation.
·
Seeking
assistance when you have questions about Winland’s Code of Ethics and Business
Conduct or when faced with a challenging ethical situation.
·
Never
acting unethically, even if directed by another person to do so.
·
Never
retaliate against an individual because that individual has reported a
suspected violation of the Code.
If a potential
course of action seems questionable, please seek guidance from your supervisor
or our Compliance Officer. We encourage open communications regarding the
possible violation of Winland’s ethical principles and business practices.
_____________________________ __
Tom de Petra, President and Chief Executive
Officer
Introduction
Winland’s
guidelines for business conduct flow from our Vision, Mission, Core Values and Core Ideologies.
These key elements are of the utmost importance for the proper conduct
and respect for all individuals in the quest for common prosperity.
VISION
Stepping
up to the future together.
Winland
Electronics is dedicated to providing creative, high quality electronic
products and services for a changing world.
CORE VALUES
PEOPLE
Winland Electronics views people as its
most valued resource and bases all human interaction on dignity and respect.
INTEGRITY
Winland is committed to doing the right
thing.
QUALITY
Winland Electronics is committed to
providing our business partners with products, services, and support that
exceeds their expectations.
INNOVATION
Winland uses enthusiasm, creativity and
innovation for setting and achieving goals.
FISCAL RESPONSIBILITY
Winland Electronics is committed to fiscal
responsibility to benefit our employees, shareholders and community.
CORE IDEOLOGIES
Winland core ideologies are the stories,
historical record and legends that create a word picture of the company.
Ideology # 1:
The organization, at all levels,
demonstrates a positive, aggressive, can do persistence
to perform at the highest standard of excellence.
Ideology # 2:
Everyone works in superior working
conditions.
Ideology # 3:
Customers believe that Winland designs,
engineers and produces results that benefit them specifically.
Ideology # 4:
People are valued:
·
Management believes in its workers.
·
Loyalty exists between customers and
the company as well as management and other employees.
·
Trust in other people is demonstrated in many ways.
·
People listen to each other.
Ideology # 5:
An outstanding benefits package provides
for employee economic security.
Ideology # 6:
Pride is demonstrated everywhere in the
organization:
·
It appears in the people that are
hired.
·
It appears in the skills that are
inherent in new employees.
·
It appears in the
competence of work done by each employee.
·
It appears in the high expectations
management has of its employees, and employees have of the management.
Ideology # 7:
Recognition occurs for quality performance.
Ideology # 8:
The company is innovative throughout.
Ideology # 9:
Reasonable, well-researched risks are
commonplace.
Ideology # 10:
There is significant emphasis on the
protection of stockholder investment.
Ideology # 11:
Education and promotion opportunities are
always available to those who choose to pursue them. People who desire to learn and grow are
rewarded.
Winland
is committed to complying with all laws and regulations where we conduct our
business activities. The Company expects
every employee to know the laws and policies that apply to their Winland
activities, and to conduct them with uncompromising honesty and integrity.
Some
business activity is not governed by any law, and some laws and regulations set
standards far below the expectations of our company. In these situations, an employee should be
able to answer “yes” to the following questions before taking action:
·
Is
this action the “right thing to do?”
·
Would
this action withstand public scrutiny?
·
Will
this action uphold Winland’s reputation as an ethical company?
If
the answers are not an unqualified “yes,” we don’t do it.
No
corporate code can cover every possible question of business conduct. When in doubt – ask before you act.
Compliance
with Laws and Winland Code of Conduct
All
Winland officers, employees and directors are expected and directed to comply
with all laws and Winland’s Code of Ethics and Business Conduct.
Each
employee, officer and director has an obligation to behave according to ethical
standards that comply with Winland’s policy, and the letter and spirit of
applicable laws, rules and regulations.
It is everyone’s responsibility to know and understand legal and policy
requirements as they apply to his or her Company responsibilities.
Employees, officers and directors
should promptly report all known or suspected violations of applicable law or
Winland’s ethical principles to his or her
supervisor or our Compliance Officer.
Or, as an alternative, he or she may call the Compliance Hotline (The
Network) at 1-877-888-0002, an independent provider, to report suspected
violations or incidents that he or she believes do not meet Winland
standards.
Accuracy
of Company Records
Each
officer and employee must help maintain the integrity of Winland’s financial
and other records.
Management,
directors, audit committee members, shareholders, creditors, governmental
entities and others depend on Winland’s business records for reliable and
accurate information. Winland’s books,
records, accounts and financial statements must appropriately and accurately
reflect Winland’s transactions and conform to applicable legal requirements and
Winland’s system of internal controls.
In particular, Winland is committed to full, fair, accurate, timely and
understandable disclosure in all reports filed with the Securities and Exchange
Commission (SEC) and in other public communications, and each person subject to
this Code is required to provide truthful, complete and timely information in
support of this commitment.
There
is no excuse for participating in the creation of or not reporting a
deliberately false or misleading Winland record. In addition, an employee, officer or director
must not destroy, alter, falsify or cover up documents with the intent to
impede or obstruct any investigation of suspected wrongdoing.
Directors,
officers and employees must not participate in any intentional misstatement of
Winland’s accounts, and they must avoid improper influence on the conduct of an
audit. No circumstances justify the
maintenance of “off-the-books” accounts.
All arrangements or requisition contracts under which funds are
disbursed shall accurately state the purposes for which these funds are paid
and shall not be misleading.
Business
records and communications often become public and you are expected to avoid
exaggeration, derogatory remarks, guesswork or inappropriate characterizations
of individuals or companies that could be misunderstood. This obligation applies in any communication,
including, but not limited to e-mail, internal memoranda and formal
reports. Records are expected to be
retained or destroyed according to Winland’s record retention policies. In the event of litigation or governmental
investigation you are expected to consult Winland’s legal counsel concerning
the records you hold.
Securities
Trading Policies
Never
trade securities on the basis of confidential
information acquired in the course of your Winland duties or while you are at
the workplace.
There
are times when employees, officers or directors possess information about the
Company, its subsidiaries or affiliates or about a company with which Winland
does business that is not known to the investing public. Such insider information may relate to, among
other things, strategies, plans of Winland, new products or processes, mergers,
acquisitions or dispositions of businesses or securities, problems facing the Company,
sales, profitability, negotiations relating to significant contracts or
business relationships, significant litigation or financial information.
If
any information is of the type that a reasonable investor would consider
important in reaching an investment decision, the Company employee, officer or
director who possesses such information must not buy or sell Company
securities, nor provide the information to others, until such information
becomes public. Use of material,
non-public information in the above manner is not only illegal, but also
unethical. Employees who directly or
indirectly involve themselves in illegal insider trading will be subject to
immediate termination by the Company, and an individual convicted of insider
trading may face criminal penalties of up to ten years in prison and/or a
$1,000,000 fine.
All
employees, officers and directors must also read, become familiar with and
comply with the Company’s “Policy Statement on Confidential Information and
Securities Trading by Winland Electronics Personnel”, Winland
Document Number, D-013-0026 (employees) and D-013-0028 (Directors and
Officers).
Insider
trading law is far from clear. An
employee, who is unsure how the law applies in a given instance, should ask
before he or she trades. All questions
should be referred to the Chief Financial Officer (CFO) or the Controller at
(507) 625-7231.
Contact
with Government Officials
Winland
complies with all applicable laws, rules and regulations relating to lobbying
or attempting to influence government officials.
Bribery,
kickbacks or other improper or illegal payments have no place in Winland’s
business. In addition, information
provided to governments must be accurate and interactions with government
officials must be honest and ethical.
All activities that might constitute lobbying or attempts to influence
government officials must first be reviewed with and approved by legal
counsel.
Before
doing business with foreign, national, state or local government, an employee
or officer must know the applicable rules.
An employee who is in doubt, must not make the
mistake of interpreting the rules by him or herself. Such an employee must discuss the matter with
his or her supervisor or other officer of the Company.
Conflicts
of Interest
Each
employee, officer and director must avoid situations in which his or her
personal interests conflict with or interfere with Winland’s interests.
Each
employee and officer owes Winland a duty of loyalty. Employees and officers must make business
decisions solely in the best interests of Winland. Conflicts may arise when an employee or
officer receives improper personal benefits as a result of the person’s
position with the Company or gains personal enrichment through access to
confidential information. A conflict
situation can also arise when an employee or officer takes actions or has
interests that may make it difficult to perform his or her Winland work
objectively and effectively. For that
reason, all employees and officers must exercise great care not to allow their
personal interests to potentially conflict with Winland’s interests. Each employee and officer shall act with
honesty and integrity, avoiding actual or apparent conflicts of interest
between personal and professional relationships.
Winland
employees are generally free to engage in outside activities of their
choice. It is important, however, that
such activities do not adversely affect Winland’s business, involve misuse of
Winland position or resources, divert for personal
gain any business opportunity from which Winland may profit or constitute a
potential source of discredit to the Winland name. The following is a non-exhaustive list of
examples of prohibited conflicts of interest for employees and officers of
Winland:
·
Consulting with or employment in any
capacity with a competitor, supplier or customer of Winland.
·
Having a substantial equity, debt,
or other financial interest in any competitor, supplier or customer.
·
Having a financial interest in any
transaction involving the purchase or sale by Winland of any product, material,
equipment, services or property.
·
Misusing Winland’s confidential or
proprietary information, including the unauthorized disclosure or use of such
information.
·
Using materials, equipment or other
assets of Winland for any unauthorized or undisclosed purpose.
·
Receiving loans or guarantees of
obligations from the Company without Board of Director authorization.
Directors
also owe Winland a duty of loyalty. The
duty of loyalty mandates that the best interests of the Company and its
shareholders take precedence over any interest possessed by a director not
shared by the shareholders generally. In
the event that a conflict (or the appearance of a conflict) arises or is
anticipated, directors must bring the matter to the attention of the Chairman of
the Audit Committee or, if a conflict involves the Chairman of the Audit
Committee, to the attention of the Chairman of the Nominating and Governance
Committee.
Political
Contributions and Related Policies
Generally
Winland’s funds or resources may not be used to make a political contribution
to any political candidate or political party.
Exceptions
to this basic policy are allowed only where such contributions are permitted by
law and permission is granted in advance by the Company’s Chief Executive Officer,
Compliance Officer or Board of Directors.
Company policy does not permit the use of any Company facilities or
resources by employees for political campaigning, political fundraising or
partisan political purposes. A decision
by an employee to contribute any personal time, money or other resources to a
political campaign or political activity must be totally voluntary.
Transacting
International Business
Managers
and employees of Winland and any affiliates doing business around the world
must abide by special laws and regulations which apply to the import and export
of products and technical data, as well as the conduct of business with
non-U.S. entities.
Winland
personnel also must comply with anti-boycott and international embargo
regulations in all locations where Winland does business. The U.S. Foreign Corrupt Practices Act
prohibits payments, gifts or contributions to officials or employees of any
foreign government or government-owned business for the purpose of getting or
retaining business. In addition, the
U.S. Foreign Corrupt Practices Act requires Winland to maintain accurate and
complete financial books and records.
Business Courtesies and Gratuities
Winland’s policy is not to offer or
accept kickbacks or bribes, or gifts of substantial
value.
Winland employees, officers and directors may only
exchange non-monetary and modestly-valued gifts that promote goodwill with our
business partners and do not improperly influence others. We will accept only approved and widely
available discounts and do not encourage, accept or exchange gratuities or
payments for providing services to others.
Business
courtesies such as meals, transportation and entertainment provided to a
customer must be modest in amount and related to a legitimate business purpose
(e.g., explanation or demonstration of Winland products, application of
products, service capabilities, or training).
Such courtesies must not violate the law, regulations, or reasonable
customs of the market-place. If you have
any question about whether any business courtesies, gratuities or gifts are
appropriate, please contact your supervisor or other Winland officer.
Company
Opportunities
Do
not use a Company opportunity for personal gain.
Employees,
officers and directors owe a duty to the Company to advance its legitimate
interests when the opportunity to do so arises.
Employees, officers and directors are prohibited (without the specific
consent of the Board of Directors or an appropriate committee thereof) from (1)
taking for themselves personal opportunities that are discovered through the
use of company property, information or their position, (2) using company
property, information or their position for personal gain, or (3) competing
with the Company directly or indirectly.
Intellectual Property and Confidential Information
Winland
invests substantial resources in developing proprietary intellectual property
and confidential information.
Confidential
information is information that is not generally known or readily available to
others. It includes non-public
information that might be of value to competitors if it were disclosed. It must not be shared with others outside
Winland except pursuant to approved business relationships or when required by
law. Confidential information includes,
but is not limited to, intellectual property and trade secrets, business plans
and information, any and all product information, marketing and sales programs
and information, customer and prospective customer information and lists,
pricing information and policies, financial information, employee and
prospective employee information, and any other information which the Company
deems confidential.
Every
Winland employee, officer and director is obligated to protect the Company’s
confidential information as well as that of its customers, suppliers and third
parties who disclose information to Winland in confidence. Winland employees, officers and directors
must not accept confidential information from a third party, including
competitors, unless specifically authorized to do so by an authorized
supervisor or officer of the Company and following an appropriate grant of
rights from such third party.
Protection
and Proper Use of Company Assets
Our
shareholders trust us to manage Company assets appropriately.
Collectively,
employees, officers and directors have a responsibility for safeguarding and
making proper and efficient use of the Company’s assets. Each of us has an obligation to prevent the
Company’s property from loss, damage, misuse, theft, embezzlement or
destruction. We seek to ensure that the
Company equipment, supplies and other assets are used for legitimate business
purposes unless otherwise specifically authorized, and to protect all tangible
and intangible Company property.
Fair
Dealing with Competitors, Customers and Suppliers
Respect
the rights of competitors, customers and suppliers.
Winland’s success depends on building productive
relationships with our customers and suppliers based on integrity, ethical
behavior and mutual trust. In addition,
customers have individual needs and expectations representing unique
opportunities for mutual success.
The
Company bases its supplier relationships on fundamental concepts of integrity,
fairness, and mutual respect.
Winland
strives to outperform its competition fairly and honestly. Winland seeks and develops competitive
advantages through superior performance, not through unethical or illegal
business practice. Each Company
employee, officer and director should endeavor to deal fairly with the
Company’s customers, suppliers and competitors.
No one should take unfair advantage through manipulation, concealment,
abuse of privileged information, misrepresentation of material facts or any
other intentional unfair dealing.
Personal Behavior in the Workplace
Winland is committed to providing
equal opportunity in employment and will not tolerate illegal discrimination or
harassment.
Winland strives to enhance and support the
diversity of its employee group. All are
expected to deal with each other in an atmosphere of trust and respect in a
manner consistent with Winland’s core values.
Winland may monitor personal internet traffic for the purpose of
compliance with its Telephone and Computer Policy which also fosters an
atmosphere of trust and respect. Please
refer to applicable portions of our Employee Handbook for guidance related to
personal behavior in the workplace.
Environmental Compliance
Winland will conduct business at all times in
compliance with appropriate environmental laws and regulations. It is Winland’s policy to operate its
facilities in a manner which protects the employees, the public and the
environment.
Public Disclosure of Code and Waivers
The existence and content of this Code of Ethics and
Business Conduct will be disclosed to shareholders and may be available on the
Company’s website. It is expected that
waivers of this Code rarely, if ever, would be acceptable. Any waiver of a provision of this Code for
executive officers or directors may be granted only by the Board of Directors,
with only the independent members voting, or an appropriate Board Committee
consisting of independent directors, and such waiver must be promptly disclosed
to shareholders.
Accountability
for Adherence to the Code
Each
employee, officer and director must accept responsibility for adherence to this
Code. Violations of this Code may lead
to serious sanctions including, for an employee, discipline up to and including
immediate termination, at the sole discretion of the Company. The Company may, in addition, seek civil
recourse against an employee, officer or director and/or refer alleged criminal
misconduct to law enforcement agencies.
Reporting
Any Suspected Illegal or Unethical Behavior
Winland maintains an open door policy and an anonymous
telephone hotline for employees to raise concerns and to encourage the
reporting of suspected violations of law or the Code of Ethics and Business
Conduct without fear of retribution or retaliation.
If
you have questions about an ethical situation, you are encouraged to talk with
your supervisor or with our Compliance Officer about any behavior you believe
may be illegal or unethical. You will be
assured confidentiality, to the limit of the law. If you do not feel it is appropriate to
discuss the issue with these persons, Winland has established a hotline so that
you can report concerns or potential violations anonymously (see below). Anonymous callers should supply detailed
information to address the concern.
You
may also refer to our Employee Handbook for reporting procedures when questions
or potential violations arise that are not related to Winland’s financial and
accounting practices.
It is against the
Company’s policy to retaliate against any employee, officer or director for
good faith reporting of suspected violation of this Code. If you feel you have been retaliated against
for raising your good faith concerns, you should immediately contact your
supervisor, our Compliance Officer or the Compliance Hotline.
COMPLIANCE
HOTLINE
Toll-free and anonymous 1-877-888-0002
Coordination
with Other Winland Policies
The provisions of this Code of Conduct are in addition to, and do not
modify, replace or supersede, Winland’s other policies or procedures including,
but not limited to, those policies and procedures set forth in Winland’s
Employee Handbook and Winland’s other statements of policy or procedure,
whether written or oral.
Additionally, this Code of Conduct is not intended to be and does not
constitute a contract of employment between Winland and its employees. If you are an employee and you do not have an
Employment Agreement with Winland, you are an employee at-will. This means that you have the option of
resigning from your employment at any time, for any reason or no reason, with
or without prior notice. Conversely,
Winland has same option to terminate your employment at any time, for any
reason or no reason, with or without prior notice.
Monitoring
Winland will periodically reaffirm its
commitment to compliance with the Code of Ethics and Business Conduct.
Winland
intends to conduct periodic training sessions regarding the Code. In addition, Winland will periodically
distribute copies of the Code and the Certification of Compliance card to each
employee, officer and director to remind such persons of the contents of the
Code as well as to reestablish their commitment to compliance with it.
Please make sure you return your
Certificate of Compliance to the
Human Resources Department.
CERTIFICATE OF COMPLIANCE
This
Certificate must be read and signed by all employees, officers and directors.
I certify that I have received, read
and understood Winland’s Code of Ethics and Business Conduct. I understand what types of conduct violate
these policies. I agree to comply with
the terms of the Code and understand that if I am an employee, violation of
these terms may result in discipline up to and including immediate termination
of employment at the discretion of Winland.
Employee, Officer
or Director Signature
Date
Printed Name
Return to:
Winland
Electronics, Inc.
c/o
Human Resources
(507) 625-7231
2800601